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Meeting Registration

All attendees of the STC meeting, Exhibitor Showcase and outside events must be registered for the meeting.

Registration for the meeting should be completed by the attendee using the online registration form. E-mailed or phoned-in registrations are not accepted.

Registration fees must be paid in advance prior to the meeting. On-site registration is available on a limited basis, with payment and an additional $100.00 on-site registration fee. Advance registration is strongly encouraged to ensure entrance in to the meeting.

Spouses/guests of meeting registrants who wish to attend the Welcome Reception and Tuesday luncheon should register in the Spouse/Guest registration category. This includes admission to the Welcome Reception and Tuesday luncheon only. Those registering in this category may not have business interests in the meeting.

Non-registered attendees or guests/clients of attendees may not attend outside social events including the Golf Outing or Welcome Reception.

Registration/Admission Badges

All attendees should wear registration name badges at all times during the meeting. Only those with registration badges will be permitted access to the meeting sessions and events.

Each year, there are individuals who “just want to look” at the exhibit hall, come “only to the opening reception” or “sit in on just one session.” The STC does not offer partial registrations or permit access to those not registered for the meeting.

If you plan to meet or entertain non-registered clients, guests or family members, please do so outside of the STC meeting sessions and events.


Any attendee from a non-STC member company or organization must register at the Non-STC member rate. This includes any non-member attending with an STC member. Representatives from subsidiaries of member companies that are not STC members, must register at the Non-Member rate.

Only STC members in good standing (membership dues paid) are entitled to the member rate.

Non-Members may attend two (2) STC meetings at the Non-Member registration rate. After the second meeting attended, a company must join the STC in order to register for future meetings.

Replacement Registrants

If after registering, you find that you are unable to attend and wish to send a replacement, please provide the replacement’s name to no later than ten (10) days prior to the meeting so that a registration/admission badge may be prepared for your replacement.

Cancellation and Refunds Policy

If you have paid your registration in advance and find it necessary to cancel, your request must be received in writing by the STC fourteen (14) days in advance of the meeting to or via fax to 443-640-1031 in order to be eligible for a refund of pre-paid registration fees. Failure to do so may result in forfeiting of registration fees.

If we do not receive written notice of your cancellation or the name of your replacement, you will be invoiced for the registration fee as the STC has incurred prepaid costs for your registration.

Exhibitor Showcase

Exhibitions must be relevant to the interests of the STC meeting attendees.

All individuals staffing exhibits in the Exhibitor Showcase must also be registered for the meeting.

Non-member companies may exhibit in one (1) exhibitor showcase before joining the STC. An additional $250 fee will be assessed for any non-member exhibiting companies and individuals staffing the exhibit must be registered at the non-member rate.

Non-exhibitors are not permitted to distribute product or service literature in the exhibit hall or during the meeting.

STC does not give out e-mail addresses or phone numbers of its members or event attendees. STC does provide an attendee list for registered attendees that includes the names,company names, membership category and location of registered attendees. Contact information for STC members is included in the online STC Buyers Guide and Member Directory at

Continuing Education

As an approved provider of education with the Landscape Architecture Continuing Education System (LA CES), the STC qualifies the educational content of its Membership Meetings so that licensed landscape architects may earn continuing education credits.

Every program that we offer which qualifies for CEU’s will clearly identify the number of credits granted for full participation, and we will maintain records of your participation in accordance with LA CES policies. For more information about the LA CES program or Approved Provider Guidelines, please visit

To participate, please complete a sign-up sheet and an evaluation survey for each course you attend (required). Sign-up sheets and evaluation surveys are available at the STC meeting registration desk. For questions or information, contact the STC staff at



Recordings of the sessions are not permitted without the advance written permission of the presenter(s). If advance permission is granted and you intend to record presentation(s), please provide documentation of the presenter(s) approval to the STC fourteen (14) days in advance of the meeting to Recording equipment may not be obtrusive or obstruct the presentations in any way.

Cell Phone Policy

Meeting attendees with cell phones are requested to switch them off or set them to vibrate while attending sessions, meals, social events or other planned functions. If you are expecting a call or need to make one, please remain outside the meeting room and conduct your business in a place that will not disturb others.

Conference Wi-Fi

For information on Wi-Fi access please contact STC staff at the registration desk.

Consent for Use of Photographic Images 

Registration and attendance at, or participation in, STC meetings and other activities constitutes an agreement by the registrant to STC’s use and distribution (now and in the future) of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions and audiotapes of such events and activities.


Opinions expressed by speakers are their own and do not necessarily represent the opinions of the Synthetic Turf Council (STC). The STC assumes no responsibility for the accuracy or completeness of the information presented by any speaker. A speaker’s appearance at the STC Membership Meeting or the presence of an exhibit at the trade show does not constitute an endorsement by the STC.

 Need Assistance onsite?

If you should encounter an issue with your hotel room, please contact the hotel front desk for assistance. For information on airport shuttles, local transportation and restaurants please contact the hotel's concierge desk. The concierge also can direct you to the business center where you can access fax, typing, photocopying or other business services.

If you need any other assistance during the meeting, please visit the STC staff at the registration and information desk.

Questions and Additional Information

For assistance with your registration or any other inquiries, please contact the STC staff at


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